Create a Mileage Log Online Free
🚀 Build Your Mileage Log
Add your trips below — miles, rates, and totals update live in the preview. Nothing leaves your device.
👤 Driver & Vehicle
Add both period odometer readings to see your business-use percentage in the totals.
💲 Mileage Rates (per mile)
Each trip uses the newest rate row dated on or before the trip date, so the July 1, 2026 change applies automatically. Trips without a date use the newest row. Preloaded rows reflect IRS announcements as of September 2026 — confirm at irs.gov before filing. A flat override applies one rate to every trip.
🧭 Trips
Enter odometer start and end and miles fill in automatically, or type miles directly. New rows copy the previous date and type to save time.
Driver Name
| Date | Destination / Purpose | Type | Miles | Amount |
|---|---|---|---|---|
| Total | 0.0 | $0.00 | ||
I certify this log was kept at or near the time of each trip and the miles shown were driven for the purposes listed.
Quick answer: Enter your name and vehicle, check the mileage rate schedule (2025 and 2026 IRS rates are preloaded, including the July 1, 2026 mid-year increase to 76 cents), then add each trip with a date, destination and purpose, type, and odometer readings or miles. The deduction for each trip is calculated using the rate in effect on that date, and totals appear by category. Click Download PDF for a printable, signature-ready log. Everything runs locally in your browser with jsPDF — not a screenshot image. This is a record-keeping template, not tax advice.
- Cost: Free, unlimited logs, no signup.
- Where it runs: 100% in your browser — no upload, no server storage.
- Rates: Date-based schedule handles the 72.5¢ to 76¢ change on July 1, 2026.
- Output: A real text-based PDF (selectable, searchable, small file size).
- Categories: Business, medical/moving, and charitable miles totaled separately.
- Extras: Odometer auto-miles, flat-rate override, and business-use percentage.
🧾 Record-Keeping Template, Not Tax Advice: This tool organizes and totals the trips you enter. It doesn't decide whether a trip qualifies or which deduction method suits you — confirm with a tax professional or irs.gov.
💲 Rates Change: The IRS raised the business rate mid-year in 2026, and rates can change again. Edit the rate table whenever official rates change.
🕒 Log Trips Promptly: A log written at or near the time of each trip is generally easier to support than one rebuilt from memory.
✅ Privacy: Your trips and vehicle details are processed locally — never uploaded, transmitted, or stored anywhere.
✅ 100% Private: Your log is generated locally in your browser using JavaScript. No data is ever uploaded to a server or stored anywhere.
Note: Your log data will be cleared once you close or refresh the page, so download your PDF before leaving.
How to Create a Mileage Log PDF
Enter Driver & Vehicle
Add your name, vehicle, and the period the log covers.
Check the Rates
Review the preloaded IRS rates or add your own rows.
Add Your Trips
Date, destination and purpose, type, and odometer or miles.
Download the PDF
Review totals, then save a printable, signature-ready log.
🔒 Your Trip Data Never Leaves Your Device
This tool builds the entire log using jsPDF and jsPDF-AutoTable running inside your browser tab. There is no upload step, no server-side processing, and no network request containing your locations or mileage.
Who Uses a Mileage Log?
Freelancers & Self-Employed
Support vehicle deductions with a clean, dated record of client and job-site trips.
Gig & Delivery Drivers
Keep a separate business-mile record alongside the apps' own trip data.
Real Estate Agents
Log showings, inspections, and closings across a busy territory.
Employees Reimbursed by Employers
Submit a clear mileage record for reimbursement, using your company's flat rate if it has one.
Volunteers & Nonprofits
Track charitable miles driven in service of an organization.
Medical Travel
Record miles driven to get medical care alongside your other logs.
Why Use This Mileage Log Generator?
- Correct Rate Per Trip: A date-based schedule applies 72.5¢ or 76¢ automatically in 2026.
- Fully Client-Side: jsPDF and jsPDF-AutoTable run in your browser — no upload.
- Real Vector Text: Sharp, selectable, searchable PDF output — not a flattened screenshot.
- Side-by-Side Preview: See the log build as you type.
- Odometer Auto-Miles: Enter start and end; miles calculate themselves.
- Three Categories: Business, medical/moving, and charity totaled separately.
- Flat-Rate Override: Use an employer rate for reimbursement logs.
- 100% Free & Private: No account, no watermark, no server storing your data.
Mileage Log Generator – Complete Guide
Mileage is one of the easiest deductions to lose. The trips are real, but without a record made close to the time they happened, they're hard to support later. A simple log — date, destination, purpose, miles — turns scattered drives into a number you can stand behind.
IRS Standard Mileage Rates for 2025 and 2026
The IRS announced 2026 rates in December 2025 and then made a rare mid-year change. Per IRS Announcement 2026-11, the business rate rose from 72.5 to 76 cents per mile for travel on or after July 1, 2026. Rates below reflect announcements as of September 2026 — always confirm at irs.gov.
| Purpose | 2025 | Jan 1 – Jun 30, 2026 | From Jul 1, 2026 |
|---|---|---|---|
| Business | 70.0¢ | 72.5¢ | 76.0¢ |
| Medical / Moving* | 21.0¢ | 20.5¢ | 23.5¢ |
| Charitable | 14.0¢ | 14.0¢ | 14.0¢ |
*The moving-expense rate applies only to certain active-duty military and intelligence-community members.
What Makes a Good Mileage Log?
A useful log records the date, destination, business purpose, and miles of every trip, written at or near the time of the trip. Odometer readings aren't the only way to show miles, but they make a log more convincing and let this tool calculate miles for you.
| Log Detail | Why It Matters |
|---|---|
| Date | Determines which rate applies, which matters in 2026's split year |
| Destination & purpose | Shows the trip was for business, medical, or charity, not personal |
| Miles / odometer | Supports the amount deducted or reimbursed |
| Vehicle & period totals | Lets you show business-use percentage of all miles driven |
How This Generator Actually Works
Each trip's amount is its miles multiplied by the rate in effect on its date. The tool looks through your rate schedule for the newest row whose effective date is on or before the trip date, then picks the business, medical, or charity column based on the trip type. A live preview updates as you type. On download, the same data is handed to jsPDF, which draws your header and certification as vector text, while jsPDF-AutoTable builds the trip and summary tables with automatic pagination. Nothing ever touches a server.
Standard Mileage Rate vs Actual Expenses
| Aspect | Standard Mileage Rate | Actual Expenses |
|---|---|---|
| What you track | Business miles (this tool) | Fuel, insurance, repairs, depreciation, plus miles |
| Effort | Lower | Higher |
| Switching later | Rules can limit switching between methods — ask a tax professional | |
Security and Privacy Considerations
- No Data Upload: Every trip, location, and vehicle detail stays on your device.
- No Server Processing: PDF generation runs entirely as client-side JavaScript.
- No Storage: Nothing is saved once you close or refresh the tab.
- No Account Needed: No login, no tracking of your locations, no usage cap.
Browser Compatibility and Technical Requirements
This Mileage Log Generator works in modern browsers that support JavaScript PDF generation (jsPDF) and Blob downloads.
- ✅ Chrome/Edge 76+
- ✅ Firefox 55+
- ✅ Safari 13.1+
- ✅ Mobile Chrome (Android), Mobile Safari (iOS) — download supported
Troubleshooting Common Issues
Explanation: The PDF needs at least one trip with miles greater than zero. Solution: Enter miles directly, or fill in both odometer readings, then download again.
Explanation: Rates follow the trip date and the rate row's effective date. Solution: Check the trip date, confirm the rate row dates, and make sure no flat-rate override is filled in.
Explanation: Miles auto-fill only when both readings are numbers and the end reading is not lower than the start. Solution: Correct the readings, or type miles directly.
Explanation: Nothing is stored, by design, for privacy. Solution: Download your PDF before leaving, and re-enter trips if you need to update the log later.
Frequently Asked Technical Questions
Question 1: What builds the PDF — is it a known library?
Answer: jsPDF, a widely used open-source library, together with its jsPDF-AutoTable plugin for the trip and summary tables, both loaded in your browser.
Question 2: How is each trip's amount calculated?
Answer: Miles multiplied by the applicable rate, rounded to the cent per trip, so the visible row amounts add up exactly to the total.
Question 3: How does the rate lookup choose a row?
Answer: It sorts rate rows by effective date and uses the latest row on or before the trip date. A trip dated before every row uses the earliest row, and an undated trip uses the newest row.
Question 4: How is business-use percentage calculated?
Answer: Business miles divided by the difference between your ending and starting period odometer readings, shown only when both readings are provided and the end is higher.
Question 5: Does this tool need an account, server, or API key?
Answer: No. Everything runs as ordinary JavaScript already loaded on this page.
Glossary of Terms
- Mileage Log
- A record of vehicle trips showing date, destination, purpose and miles driven, used to support a mileage deduction or reimbursement.
- Standard Mileage Rate
- A per-mile amount set by the IRS that can be used to calculate the deductible cost of using a vehicle for business, medical, moving or charitable purposes.
- Actual Expense Method
- An alternative to the standard mileage rate that deducts the real costs of operating a vehicle, such as fuel, insurance, repairs and depreciation.
- Contemporaneous Record
- A record made at or near the time an event occurs, generally considered more reliable than one reconstructed later.
- Business-Use Percentage
- The share of a vehicle's total miles driven for business during a period.
Frequently Asked Questions
Yes, completely free with no watermark, no signup, and no limit on how many logs you create.
No. The log is built and turned into a PDF entirely inside your browser using JavaScript. Nothing is transmitted over the network.
The IRS set the 2026 business rate at 72.5 cents per mile for January 1 through June 30, then raised it to 76 cents per mile for travel on or after July 1, 2026 (Announcement 2026-11). The medical and moving rate went from 20.5 to 23.5 cents, and the charitable rate stays at 14 cents. Always confirm current rates at irs.gov.
It uses a date-based rate schedule. Each trip is priced with the newest rate row whose effective date is on or before the trip date, so June trips use 72.5 cents and trips from July 1 use 76 cents automatically.
A good log records the date, destination, business purpose, and miles for each trip, ideally written at or near the time of the trip. Odometer readings make the log easier to support.
Not strictly, since you can enter miles directly, but start and end odometer readings make a log more credible. Enter both and the tool calculates the miles for you.
Generally no. Driving between your home and a regular workplace is usually treated as personal commuting. Trips between work locations or to clients can qualify — check with a tax professional for your situation.
The standard mileage rate is a simpler per-mile amount, while actual expenses track fuel, insurance, repairs and depreciation. Rules limit switching between methods, so ask a tax professional which fits your situation.
Under current law, taxpayers generally cannot claim a miscellaneous itemized deduction for unreimbursed employee travel expenses, except for certain educator expenses. Self-employed people report vehicle costs on Schedule C, and employers may reimburse mileage under their own plans.
A common guideline is to keep tax records for at least three years after you file the return that uses them, and longer in some situations. Ask your tax professional for guidance.
Yes. The IRS states that the standard mileage rates apply to fully electric and hybrid automobiles as well as gasoline and diesel vehicles.
Final Thoughts
A mileage log only helps if you actually keep it. Make it a habit to add trips soon after you drive them, and let the tool handle the rates and math. It builds the log with a live preview and a real vector-text PDF — all without your locations or mileage ever leaving your device.
Add your first trip above and download your mileage log!