Create a Petty Cash Voucher Online Free
🚀 Fill In Your Voucher Details
Add particulars and amounts below — the preview and amount-in-words update live. Nothing leaves your device.
🏢 Organization / Cash Custodian
📄 Voucher Details
🧮 Particulars
💰 Petty Cash Box Balance (Optional)
✍️ Authorization
🖼️ Live Preview
Your Company Name
| Particulars | Amount |
|---|
In Words: Zero Only
Quick answer: Fill in the voucher number, date, who the cash is paid to, and the purpose/account head, then list each particular with its amount - the total and amount-in-words update automatically. Optionally track the petty cash box's opening and closing balance. Click Download PDF to get a print-ready, single-slip voucher. Everything happens locally in your browser using jsPDF and jsPDF-AutoTable to draw real vector text - not a screenshot image. Nothing is ever sent to a server.
- Cost: Free, unlimited vouchers, no signup.
- Where it runs: 100% in your browser — no upload, no server storage.
- Output: A real text-based PDF (selectable, searchable, small file size).
- Built-in feature: Automatic amount-in-words conversion (Indian numbering system).
- Optional tracking: Petty cash box opening/closing balance for this voucher.
- Signature blocks: Prepared By, Approved By, and Received By.
💵 Not the Same as an Expense Claim: A petty cash voucher is created the moment cash leaves the box - it's not a later employee reimbursement request.
🔢 Words Confirm Figures: Writing the amount in words alongside the number is a standard control to prevent tampering with the figure.
🖨️ Real Text, Not a Screenshot: The PDF is built from actual vector text using jsPDF, so it stays sharp at any zoom, the text is selectable/searchable, and the file stays small.
🔒 Privacy: Your voucher data, including any logo you upload, is processed locally — it is never uploaded, transmitted, or stored anywhere.
✅ 100% Private: Your voucher, including your logo, is generated locally in your browser using JavaScript. No data is ever uploaded to a server or stored anywhere.
Note: Your document data will be cleared once your session ends or you clear the app.
How to Create a Petty Cash Voucher PDF
Enter Voucher Details
Add company name, voucher number, date, and who the cash is paid to.
Choose the Account Head
Select or type the purpose the cash is being spent on.
Add Particulars
List each item or expense with its amount - the total calculates automatically.
Download the PDF
Add signatures, then click Download PDF to save the voucher slip.
🔒 Your Voucher Data Never Leaves Your Device
This tool builds the entire petty cash voucher — including your logo and amount-in-words conversion — using jsPDF and jsPDF-AutoTable running entirely inside your browser tab. There is no upload step, no server-side processing, and no network request that contains your cash records.
Common Uses for a Petty Cash Voucher Generator
Office Supplies & Stationery
Record small, day-to-day purchases made from the office cash box.
Local Travel & Conveyance
Hand out cash for auto/taxi fares or local errands and keep a signed record.
Courier & Postage
Track cash paid out for urgent courier or postal charges.
Refreshments & Hospitality
Log small cash payments for tea, snacks, or client hospitality.
Minor Repairs
Cover small on-the-spot repair costs like a plumber or electrician's visit.
Petty Cash Box Reconciliation
Keep a paper trail so the cash custodian can reconcile the box at month-end.
Why Use This Petty Cash Voucher Generator?
- Fully Client-Side: jsPDF and jsPDF-AutoTable both run in your browser — no upload.
- Real Vector Text: Sharp, selectable, searchable PDF output — not a flattened screenshot.
- Live Preview: See exactly how your voucher slip looks as you fill in each field.
- Automatic Amount in Words: No manual writing out of numbers - it's calculated for you.
- Built-In Balance Tracking: Optionally see opening and closing petty cash box balances.
- Three Signature Blocks: Prepared By, Approved By, and Received By, matching standard controls.
- Fast, Repeatable: Ideal for offices issuing several small vouchers every single day.
- 100% Free & Private: No account, no watermark, no server storing your data.
Petty Cash Voucher Generator – Complete Guide
Every office keeps a small amount of cash on hand for the little things - a courier that needs to go out now, tea for a client visit, an auto fare, a minor repair. None of it is big enough to justify a full purchase order or an invoice, but it still needs a paper trail. That's exactly what a petty cash voucher is for: a single, signed slip proving that a specific amount of cash left the box, for what, and to whom.
What Makes a Good Petty Cash Voucher?
A proper voucher records the date, a voucher number for filing, who received the cash, what account head or purpose it falls under, an itemized breakdown if there's more than one small expense, the total in both figures and words, and space for whoever prepared, approved, and received the cash to sign. This tool covers every one of these fields, with the total and amount-in-words calculated automatically as you type.
How This Generator Actually Works
As you fill in the form, every field is read directly into a JavaScript object representing your voucher, and a live HTML preview - styled to look like a compact, single-slip voucher rather than a full-page invoice - re-renders instantly so you can check the layout before downloading anything. The moment you enter or change any particular's amount, the tool recalculates the total and runs it through a built-in number-to-words converter using the Indian numbering system (thousand, lakh, crore), so you never have to write the amount out by hand. When you click Download PDF, that same data is handed to jsPDF, which draws your company header, the voucher meta box, and the amount-in-words line as genuine vector text - not a picture of text - directly onto a PDF page. The particulars table is built with jsPDF-AutoTable, which handles column widths and borders automatically. The finished document is then handed back to your browser as a file to save - at no point does any of this data leave your device or touch a server.
Petty Cash Voucher vs Expense Claim vs Invoice
| Aspect | Petty Cash Voucher (this tool) | Expense Claim | Invoice |
|---|---|---|---|
| When it's created | At the moment cash is paid out | After the employee already spent their own money | Before or at the time of a sale |
| Who pays first | The office cash box, upfront | The employee, out of pocket | The customer, to the seller |
| Typical frequency | Daily, per small transaction | Periodic (weekly/monthly bundle) | Per sale or project |
Petty Cash Box Balance: Opening vs Issued vs Closing
| Balance Type | Meaning |
|---|---|
| Opening Balance | The cash available in the box immediately before this voucher. |
| Amount Issued | The total on this specific voucher, paid out of the box. |
| Closing Balance | What remains in the box after this voucher (Opening minus Issued). |
Security and Privacy Considerations
- No Data Upload: Every field you fill in, and any logo you upload, stays on your device.
- No Server Processing: PDF generation and amount-in-words conversion run entirely as client-side JavaScript.
- No Storage: Nothing about your voucher is saved once you close or refresh the tab.
- No Account Needed: There is no login, tracking of your voucher content, or usage cap.
Browser Compatibility and Technical Requirements
This Petty Cash Voucher Generator works in modern browsers that support:
- File API / FileReader: To read an uploaded logo image locally.
- JavaScript PDF generation (jsPDF): For building the actual downloadable document.
- Blob downloads: For saving the finished PDF to your device.
Supported Browsers:
- ✅ Chrome/Edge 76+
- ✅ Firefox 55+
- ✅ Safari 13.1+
- ✅ Mobile Chrome (Android), Mobile Safari (iOS) — download supported
Troubleshooting Common Issues
Explanation: The voucher needs at least one line item with a description and amount to be a meaningful record. Solution: Fill in at least one row under Particulars, then try downloading again.
Explanation: The converter uses the Indian numbering system (thousand, lakh, crore) - this is standard for Indian offices but may look unfamiliar if you're expecting the international million/billion grouping. Solution: This is expected behavior for petty cash vouchers used in India; treat the words as an internal control matching the figure entered.
Explanation: The voucher's total is larger than the opening balance you entered, meaning the cash box doesn't have enough to cover it. Solution: Double-check the opening balance you entered, or confirm the box needs to be topped up before this voucher can actually be paid out.
Explanation: Only PNG and JPG logo files are supported; other image formats or corrupted files may fail to embed. Solution: Re-save your logo as a PNG or JPG and upload it again.
Frequently Asked Technical Questions
Question 1: What actually builds the PDF - is it a known library?
Answer: This tool uses jsPDF, a widely used open-source JavaScript library for generating PDF documents in the browser, together with its jsPDF-AutoTable plugin for the particulars table - both loaded directly in your browser.
Question 2: How does the amount-in-words conversion work?
Answer: A JavaScript function breaks the total amount into crore, lakh, thousand, and hundred groups following the Indian numbering system, converts each group into words using standard lookup tables for ones, teens, and tens, and joins them together with the appropriate place-value words, recalculating instantly whenever the total changes.
Question 3: How is the closing balance calculated?
Answer: The tool simply subtracts the voucher's total amount from the opening balance you enter, and displays both figures alongside the result - no data about your actual cash box is stored or transmitted anywhere.
Question 4: How is my logo embedded in the PDF?
Answer: The uploaded image is read as a Base64 data URL using the FileReader API, then passed directly to jsPDF's image-embedding function, which places it at a fixed position and size in the top-left of the document.
Question 5: Does this tool need an account, server, or API key?
Answer: No. jsPDF, jsPDF-AutoTable, and the live preview all run as ordinary JavaScript already loaded by this page — you never need an account or any API key to use it.
Glossary of Terms
- Petty Cash
- A small amount of cash kept on hand in an office to pay for minor, immediate expenses.
- Petty Cash Voucher
- A single-slip document recording that a specific amount of cash was paid out of the petty cash box, for what purpose, and to whom.
- Imprest System
- A method of managing petty cash where a fixed float is periodically topped back up to its original amount after expenses are recorded.
- Cash Custodian
- The person responsible for holding and disbursing the petty cash box and keeping its vouchers in order.
- Account Head
- The expense category, such as office supplies or postage, that a cash payment is recorded against.
Frequently Asked Questions
Yes, completely free with no watermark, no signup, and no limit on how many vouchers you create.
No. The entire voucher, including your logo if you add one, is built and turned into a PDF entirely inside your browser using JavaScript. Nothing is transmitted over the network.
A petty cash voucher is a single-slip record created at the moment cash is handed out of the office cash box for an immediate, small expense. An expense claim is typically filed later by an employee to be reimbursed for money they already spent out of their own pocket, often bundling several expenses over a period.
Yes. As soon as you enter the total amount, the tool automatically writes it out in words using the Indian numbering system (thousand, lakh, crore), which then appears on both the live preview and the PDF.
Yes. Enable the petty cash box balance option to enter an opening balance - the tool automatically calculates and displays the closing balance after this voucher's amount is deducted.
Yes. Add as many particulars/line items as needed - each with its own amount - and the tool totals them automatically.
This tool provides Prepared By, Approved By, and Received By signature lines, matching standard petty cash controls, but the printed PDF still needs to be physically signed (or digitally signed separately) to be a valid internal record.
Final Thoughts
A signed petty cash voucher is the small but essential habit that keeps an office's cash box honest and reconcilable. This tool builds a clean, single-slip voucher with automatic totals, amount-in-words, and a live preview using jsPDF and jsPDF-AutoTable — all without your cash records ever leaving your device.
Fill in your voucher details above and download your first one!